Anas Marketing & Management

Conference, Meeting & Event Management

Well-planned and well-run meetings, conventions, trade shows and educational seminars are essential components to an association's growth and success.

We provide a full range of meeting services, including:

Pre-Conference Planning & Preparation

Venue Coordination:
  • Site assessment, selection & contract negotiation
  • Rooms Management
  • Security
  • Signage & Decorations
Banquet & Events (F&B):
  • Selection & oversight of Menu choices
  • Decorations, Flowers
  • Rooms layout and Set-up
  • Guarantees for all food functions
  • Entertainment
Program Planning & Speakers
  • Develop & oversee annual budget
  • Theme
  • Speakers, workshops
  • Continuing Education Setup & Tracking
  • Abstract Coordination & Printing
  • Set-up AV Needs and Schedule
Financial Management:
  • Develop & oversee annual budget
  • Collect and record registration revenue & provide summary
  • Process credit card payments using Merchant Account
  • Maintain all financial records in files and binders
Marketing and Promotion:
  • Marketing Plan, Registration & Sponsor brochures,
  • Develop content for Website, Emails, Social Media
Registration:
  • Process Meeting Registration by mail, fax & online
  • Process Attendee Summary List weekly
  • Maintain all registration records
  • Prepare Badges & Ribbons
  • Issue cancellation refunds.
Other:
  • Exhibit Management: sales, booth layout
  • Awards/gifts
  • VIP arrangements & amenities
  • Shipping of supplies to the meeting

On-site Supervision

Provide staff for the Information Desk to provide the services below:
General Information:
  • Answer attendee questions at Information Booth/Desk
  • Monitor in-coming shipments
Registration & Events:
  • Receive & process on-site registrations
  • Hand out registration packets
  • Sell onsite event tickets
Venue:
  • Attend Pre Convention Meeting with Hotel to Review Meeting Activities and Requirements
  • Daily liaison with Hotel
  • Attend and supervise all food functions
  • Review and reconcile all daily F&B event checks and monitor guarantees
Speakers:
  • Oversee speakers and their needs
  • Work with AV Company and functionality
  • Collect speaker evaluations
Sponsors/Exhibitors:
  • Manage Trade Show area and sponsor needs
  • Oversee set-up, security & supervision

Post Event Management & Analysis

  • Reconcile all meeting related invoices
  • Process any necessary registration refunds
  • Provide final report to Conference Chair & Board with:
    • Financial analysis
    • Attendance reports
    • Qualitative analysis and recommendations

Experience In Many Locations

We have successfully co-coordinated meetings, conferences and seminars in the following cities:

United States

  • Albuquerque
  • Baltimore
  • Boston
  • Charleston
  • Chicago
  • Cleveland
  • Hawaii
  • Houston
  • Indianapolis
  • Ft. Lauderdale
 
  • Las Vegas
  • Los Angeles
  • Miami
  • Newark
  • New Orleans
  • New York
  • San Diego
  • Scottsdale
  • Tampa
  • Washington, DC

International

  • Athens, Greece
  • Aruba
  • Basel, Switzerland
  • Cancun, Mexico
  • London, UK
  • St. Maarten
  • St. Thomas
  • Toronto, Canada