Conference, Meeting & Event Management
Well-planned and well-run meetings, conventions, trade shows and educational seminars are essential components to an association's growth and success. Anas MM has a successful history of the planning, coordination and implementation of all details for over 200 meetings, seminars and conferences to date.
We provide a full range of meeting services, including:
Pre-Conference Planning & Preparation
Venue Coordination:
- Site assessment, selection & contract negotiation
- Rooms Management
- Security
- Signage & Decorations
Banquet & Events (F&B):
- Selection & oversight of Menu choices
- Decorations, Flowers
- Rooms layout and Set-up
- Guarantees for all food functions
- Entertainment
Program Planning & Speakers
- Develop & oversee annual budget
- Theme
- Speakers, workshops
- Continuing Education Setup & Tracking
- Abstract Coordination & Printing
- Set-up AV Needs and Schedule
Financial Management:
- Develop & oversee annual budget
- Collect and record registration revenue & provide summary
- Process credit card payments using Merchant Account
- Maintain all financial records in files and binders
Marketing and Promotion:
- Marketing Plan, Registration & Sponsor brochures,
- Develop content for Website, Emails, Social Media
Registration:
- Process Meeting Registration by mail, fax & online
- Process Attendee Summary List weekly
- Maintain all registration records
- Prepare Badges & Ribbons
- Issue cancellation refunds.
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Other:
- Exhibit Management: sales, booth layout
- Awards/gifts
- VIP arrangements & amenities
- Shipping of supplies to the meeting
On-site Supervision
Provide staff for the Information Desk to provide the services below:
General Information:
- Answer attendee questions at Information Booth/Desk
- Monitor in-coming shipments
Registration & Events:
- Receive & process on-site registrations
- Hand out registration packets
- Sell onsite event tickets
Venue:
- Attend Pre Convention Meeting with Hotel to Review Meeting Activities and Requirements
- Daily liaison with Hotel
- Attend and supervise all food functions
- Review and reconcile all daily F&B event checks and monitor guarantees
Speakers:
- Oversee speakers and their needs
- Work with AV Company and functionality
- Collect speaker evaluations
Sponsors/Exhibitors:
- Manage Trade Show area and sponsor needs
- Oversee set-up, security & supervision
Post Event Management & Analysis
- Reconcile all meeting related invoices
- Process any necessary registration refunds
- Provide final report to Conference Chair & Board with:
- Financial analysis
- Attendance reports
- Qualitative analysis and recommendations
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Experience In Many Locations
We have successfully co-coordinated meetings, conferences and seminars in the following cities:
United States
- Albuquerque
- Baltimore
- Boston
- Charleston
- Chicago
- Cleveland
- Ft. Lauderdale
- Hawaii
- Houston
- Indianapolis
- Las Vegas
- Los Angeles
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- Miami
- Newark
- New Orleans
- New York
- Orlando
- Pensacola
- Sacramento
- San Diego
- San Francisco
- Scottsdale
- Tampa
- Washington, DC
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International
- Amsterdam, Netherlands
- Aruba
- Athens, Greece
- Basel, Switzerland
- Brisbane, Australia
- Cancun, Mexico
- Florence, Italy
- London, UK
- Lucerne, Switzerland
- St. Maarten
- St. Thomas
- Toronto, Canada
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